The administrative manager will hire, train, and evaluate administrative team members; develop, review, and improve policies, smoothly and efficiently.

Responsibilities:
• General Office Functions.

• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office.

• Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts, and office systems.

• Oversee adherence to office policies, procedures to monitor internal processes.

• Establish and monitor procedures for record-keeping.

• Ensure security, integrity, and confidentiality of data.

• Implement procedural and policy changes to improve operational efficiency.

• Provide general support to visitors.

• Participate actively in the planning and execution of company events.

• Purchasing office supplies and equipment as well as to maintain proper stock levels.

• Manage relationships with vendors, service providers, and landlords, ensuring that all items are invoiced and paid according to credit term.

• Ensure top performance of office staff by providing adequate coaching and guidance.

• Maintain a safe, secure, and pleasant work environment.

• Manage maintenance schedules of company assets and office equipment.

• Manage proper upkeep and maintenance of properties, office equipment and renewal of permits/licenses/insurance coverage.


Requirements:
• Bachelor's/ Master’s degree in business administration or equivalent
• Min. 5 years experience working on an administration manager’s position
• Possess good interpersonal, organisational and communication skills.
• Strong written and verbal communication skills. Fluent in English, both spoken and written. As the role requires candidate to deal with English speaking clients.
• Strong proficiency in MS Office and possess good IT skill.
• Familiar with cloud-based apps like Gmail, Docs, Drive, Calendar and Meet.
• Must be adaptable to put in extra hours as and when required.
• Having a pleasant personality and dynamic mannerism.
• A candidate who is available to start immediately is preferred.

Please send your CV & Motivation Letter to hr@denniston.com.my

The Project Secretary is responsible for providing administrative support to the project team and Senior Management, ensuring that all tasks are completed in a timely and accurate manner. The ideal candidate should be highly organized, possess excellent communication and interpersonal skills, and be able to work in a fast-paced environment.

Responsibilities:
• Assist the Senior Management in the day-to-day administration of projects. Provide support to project team members.

• Assisting our Senior Management’s (Head of Projects and Head of Design) incoming emails, highlighting important issues, scan & print drawings, taking dictation/notes to reply to emails and scheduling meetings.

• Effectively managing telephone calls, company emails, letters and other correspondences on behalf of the project team members, forwarding/diverting calls/correspondences to other team members where appropriate. This includes preparation and distribution of project related documentation, reports and arranging courier services for documents and parcels.

• Monitor and track project timelines and deliverables to ensure that project deadlines are met.

• Provide updates on project progress and address any issues / concerns in a timely manner.

• Communicate clearly with team members to ensure that project goals and objectives are clearly understood.

• Maintain and to keep record of project correspondences, project plans, presentations, reports and project photos, ensuring information are organized and easily accessible.

• Handle private and confidential documents ensuring they remain secured. Ensuring that appropriate confidentiality and discretion is exercised and maintained at all times.

• Conduct research as and when required. Assist with preparation and submission of presentations, reports and proposals.

• Organizing travel arrangements for Senior Management and team members. This includes flight ticket reservations, hotel accommodation, airport transfer, etc. as well as packing presentation materials for business travels.

• Assist in making telephone calls to clients or consultants.

• Compile claims (travel and medical) of Senior Management when necessary.

• Ensure available and sufficient stock of stationery, paper and printer cartridges for team members.

• Willing to stand in and/or to undertake ad hoc duties as required by immediate superior.


Requirements:
• Excellent organizational skills, efficient filing system, meticulous and good time management skills.
• Strong written and verbal communication skills. Fluent in both spoken and written English, is essential.
• Ability to prioritize tasks and manage multiple projects simultaneously.
• Fast worker and having familiarity with basic research methods, and reporting techniques.
• Possess positive team spirit and work amicably well with senior management and team members.
• Attention to detail with high level of accuracy.
• Ability to work independently and as part of a team.
• Able to work under pressure and meet tight deadlines.
• High level of integrity and able to uphold private and confidentiality matters.
• Proficient in MS Office and Gmail. Willing and quick to learn relevant software(s) is necessary.
• Knowledge of project management tools and techniques would be an added advantage.
• Having worked in an international company or have served in overseas companies would have an added advantage.
• Must be adaptable to put in extra hours as and when required.
• Having a pleasant personality and dynamic mannerism.
• Secretarial certificate or Diploma / Degree in Business Administration or its equivalent.
• Possess a minimum of 7-9 years of related work experience.
• Age between 30 and 40 years old.
• Can start work with a 2 weeks to 1 month's notification would be ideal.

Please send your CV & Motivation Letter to hr@denniston.com.my

The Human Resource Manager will lead and direct the routine functions of the Human Resources (HR) department including hiring and interviewing staff, administering pay, benefits, and leave, and enforcing company policies and practices.

Responsibilities:
• You will be overseeing the full spectrum of HR functions in supporting their business operations. You should have the experience in HR, as well as every aspect of job-related requirements.

• Supervise HR staff performance and guide employees to better performance while ensuring good working relationships with employees.

• Develop strategies and implement changes that improve job knowledge.

• Ensure a fair recruitment plan and to oversee new hiring, interviews, and orientations.

• Collaborate with the higher management to systematically manage the business’s HR policy.

• Oversee employee recruitment and boarding skills, wage settlements, and dismissals.

• Ensure the application of labor laws.

• Promote a productive workplace and ensure a culture of collaboration and accountability.

• Guide the HR staff as a leading authority in human affairs at all times.

• Managing the expatriate application quota by liaising with agency and Finance Manager to ensure smoothly process.

• Review, revise and manage all matters relating to company insurance such as GHS inpatient and outpatient.


Requirements:
• At least 8 years of HR hands-on working experience, preferably in full spectrum of HR functions.
• Degree in Business, Human Resource Management or related field.
• Strong understanding of Malaysia employment laws and HR practices.
• Has experience in HR operational and strategic elements.
• High integrity and sensitive when dealing with confidential information.
• Possess good interpersonal, organisational and communication skills.
• Strong written and verbal communication skills. Fluent in English, both spoken and written.
• Strong proficiency in MS Office and possess good IT skills.
• Familiar with cloud-based apps like Gmail, Docs, Drive, Calendar, and Meet.
• Knowledge of HRIS/HRMS is required.

Please send your CV & Motivation Letter to hr@denniston.com.my

An HR executive directs and manages a company's HR department. These professionals lead the company workforce and ensure the organization runs smoothly. HR executives train and recruit employees, ensure compliance with company policies, solve problems and monitor programs within the organization.

Responsibilities:
• To assist with recruitment matters i.e. job posting on job portals, filtering candidates, arrangements for interviews with the hiring manager, handling the hiring process to the issuance of the letter of appointment and notification of reporting dates, etc.

• To check and compile all documentation for new employees, ensuring that it is done in accordance with the required checklist documentation.

• To assist with the carrying out of new employee induction to new joiners as well as exit interviews with resigning staff.

• To schedule appointments, meetings, and/or interviews as necessary.

• Assisting in mobility management, work pass application and renewals for foreign hires, assignees of Business Management consultant firm.

• Administering e-Leave management system.

• Generate the attendance and leave reports.

• To prepare a monthly medical report to the Finance Department.


Requirements:
• To quality/thrive in this role, the ideal candidate will be degree qualified with at least 4 years of relevant working experience in Human Resources.
• Committed with positive work attitude.
• Ability in multi-tasking, confident, meticulous and have excellent communication skills in managing all stakeholders, including senior management.
• Knowledge of Malaysian labour laws will be an advantage.
• Strong written and verbal communication skills. Fluent in English, both spoken and written.
• Strong proficiency in MS Office and Gmail and having IT skill.
• Knowledge of HRIS/HRMS is required.
• Cultivating a growth mindset and willingness to learn.

Please send your CV & Motivation Letter to hr@denniston.com.my

DENNISTON is actively looking to recruit both senior and junior level qualified, creative, and motivated architects and interior designers to join our experienced, dynamic team.

All senior applicants must be knowledgeable and experienced in the hospitality industry. For junior applicants, this requirement is not essential but beneficial.

Applicants are required to have the necessary computer skills expected in this creative environment and all junior applicants must have a good working knowledge of Revit as all projects; both architecture and interior design, are designed and documented in Revit.

Email your CV to hr@denniston.com.my to apply for this position.

Responsibilities:
• Research, compare and source flights from airlines, travel agents and other independent platforms.

• Coordinate and liaise with travel agents and airline companies to arrange travel bookings for team members.

• Provide flights options to the intended destinations based on the travel requirements required for the Company.

• Process and manage flight reservations, changes and cancellations in accordance with the company's travel policies and procedures. This also includes the reissuance of air-tickets.

• Prepare and distribute in a timely manner the travel itineraries, flight details, hotel reservations, ground transportation and other related information to relevant team members.

• To assist with online check-in prior to flight, meal selection if available and to be on-standby when team member is/are travelling, in case of scheduled flight disruptions.

• To check and apply for travel visa, travel documentation, health declarations and entry/exit requirements to the intended country of travel. Ensure compliance with all government regulations, airline policies and other travel-related regulations.

• Research, book and arrange hotel accommodations, hotel and airport transfers, car rental as and when required.

• Ensure team members have valid travel insurance. To renew travel insurance and handle travel insurance claims when required.

• Ensure that all travel arrangements are made within the company's allocated budget and travel policies with necessary approvals obtained from the relevant departments.

• Analyze travel data to identify cost-saving opportunities and provide recommendations to the management.

• Manage and maintain the company's travel database, passport and visas, ensuring that all information is accurate and up-to-date. This includes monthly reporting regarding travel, flight tickets and changes or cancellations


Requirements:
• Able to study and read OAG Flight Tracker.
• Have at least IATA / UFTAA Certificates for the Travel Industry.
• Experience in Travel Agencies with knowledge and understanding of fare rules and terminology.
• Strong organizational and time-management skills, with the ability to prioritize tasks effectively. Excellent communication and interpersonal skills, with the ability to interact effectively and work closely with team, travel agents and airline representatives.
• Knowledge of travel-related regulations, including visa requirements and other relevant policies and procedures.
• Detail-oriented with the ability to maintain accuracy while working in a fast-paced environment.
• Ability to work independently as well as part of a team.
• Familiarity with different travel booking platforms.
• Proficient in MS Office.
• Good command of spoken and written English.
• Immediate availability is an added advantage.

Please send your CV & Motivation Letter to hr@denniston.com.my

All applicants must have the appropriate, detailed knowledge and experience in the modus operandi and general contractual and working procedures of a Design consultancy firm. They must also be familiar with the standard forms of agreement, contractual obligations and terms and conditions between the client, owner and the Design consultancy firm.

Responsibilities:
• To collect and compile detailed information of potential business enquiries and opportunities in sufficient detail as to enable the MD / Management team to make informed decisions.

• To prepare and write detailed and comprehensive Design Services contracts for Architectural, Interior Design and Landscaping services.

• To evaluate and amend as necessary, in consultation with the MD/Senior Management, Design Services contracts that are specific to regional or international requirements, conditions, and/or regulations.

• To identify and establish an efficient and effective line of communication with the client or client representative as required.

• Prepare timely invoices for work performed or completed in terms of the drawdown or delivery milestones as agreed in the contract.

• Identify and quantify any variations or amendments to the agreed invoicing / drawdown schedule. These variations must be brought to the attention of the MD and accounts department.

• Identify and resolve with the MD/Senior Management any potential or actual contractual issues that may arise during the course of the contract.

• To prepare a detailed monthly report for MD/Senior Management on the status of each of the projects, highlighting any discrepancies of potential variations to the scope of work, additional variations that would raise additional fee claims, or require an extension of time.

• To assist in ad hoc assignments that are required by the MD/Senior Management from time to time.

• To have proven management and leadership skill.

• To also have excellent people skills to successfully and professionally communicate, present and negotiate with the client or the client's representative as directed by the MD/Senior Management.


Requirements:
• Degree / Masters in Architectural and/or Quantity Surveying or its equivalent.
• A minimum of 15 years experience.
• Proven management, mentoring and leadership skills.
• Meticulous, sharp, and articulate in contracts negotiation skills.
• Exceptional communication skills, presentation skills and proficient in English.
• A keen interest in and experience of the writing and administration of Design Services contracts.
• Willing to be located in Denniston's office in Kuala Lumpur, Malaysia.
• Willingness to travel internationally.

Please send your CV & Motivation Letter to hr@denniston.com.my